Payment

After Thursday, 15th June 2023 , a late booking fee of 20€ is added to the registration fee.
Registration deadline: Tuesday, 1st August 2023 .

Registration fees

Together with the IMC registration form, the full IMC registration fee together with supplements for T-shirt ( 10€), printed posters ( 5€) and printed proceedings ( 20€) must be paid . The IMC registration fee is either:

  • 285 € - Double in the IMC host
    Standard accommodation in a double room for 3 nights (only) with full board + participation in the conference, conference materials, coffee breaks and excursion (price per person). Limited availability: only 6 double rooms are available.
  • 245 € - Quadruple room in the IMC host
    Accommodation in a room with 4 beds for 3 nights (only) with full board + participation in the conference, conference materials, coffee breaks and excursion.
  • 150 € - No accommodation
    All meals except breakfasts + participation in the conference, conference materials, coffee breaks and excursion. (You can find information on additional accommodation here.)
  • 20€ - Online participation to the conference through Zoom

THERE ARE NO DOUBLE ROOMS LEFT.

The registration fees include full board (accommodation, breakfast, lunch, and dinner) from August 31st (dinner included) till September 3rd afternoon (lunch included), IMC lectures, conference materials, coffee breaks, excursion and Saturday evening program.

Mind that registration may have to be closed earlier if full capacity is reached before the registration deadline. The total number of participants is limited to 84, on a first-come first-served basis. Because the conference room can accommodate 150 persons, an extra 50 persons can be registered as non-accommodation participants. They need to seek lodging elsewhere (please see Additional accommodation for suggested hotels).

Be aware that you are responsible for finding suitable accommodation as well transportation to and from the conference venue if you choose the “no-accommodation” option. Please read what is written about this on the Venue page.

T-shirts and printed proceedings can be purchased upon registering at an additional charge.

Accompanying persons sharing a room with a participant must also register as a participant.

Payment

You can pay in one of the following ways:

1. PayPal payments or credit card Payments through PayPal

For credit or debit card payments we use the services of PayPal. However, PayPal charges us a fee for each transaction. Because we try to keep the conference fee as low as possible, we are obliged to charge this cost to participants paying with PayPal. If you pay with PayPal, please make sure that you transfer the amount due including costs. You will find the total amount due including PayPal costs on your registration confirmation. To pay, click the PayPal logo on the confirmation screen you will see after registration or the PayPal logo below to be redirected to their secure website to complete the payment. Your payment will be made to the IMO (payment@imo.net).

2. International bank transfer

International bank transfer payments should be made to:

International Meteor Organization, Jozef Mattheessensstraat 60, 2540 Hove, Belgium
Bank account at BNP Paribas Fortis Bank Belgium
BIC bank code: GEBABEBB
IBAN account number: BE30 0014 7327 5911
e-mail: treasurer@imo.net

When paying, make sure that the IBAN account number and BIC bank code are both mentioned! Always contact your local bank to verify charges for international transfers, which are at the participant’s expense.

Transfers in Euro from an EU member state or another EEA country (Norway, Iceland, and Liechtenstein) should be free, however, or at least no more expensive than a domestic bank transfer, provided they are done correctly.

3. Other payment methods

If you cannot use either the international bank transfer or the PayPal service, please contact the IMO Treasurer for instructions.

Cancellation Policy

The cancellation policy for the IMC 2023 is as follows:

  • Until Thursday, June 15th 2023: full reimbursement, except for 15€ administrative costs.
  • Between Friday, June 16th 2023 and Tuesday, August 1st 2023 : partial reimbursement of half of the registration fee;
  • After Tuesday, August 1st 2023: no reimbursement.